Administrative Officer
Reports to Director of Programmes
Position Summary
The admin officer ensures smooth and efficient day to day operations, ensuring internal & external operations and communication align with Organization Way. The Officer provides administrative support to the Head of Mental Health, the Chief Executive and the Director of Programmes. The Officer facilitates a strong working relationship with the Community Integration Centre for the smooth transfer of work projects.
Core Responsibilities
Administration
- Coordinate and oversee the day-to-day management of supplies, equipment, and facilities, including maintenance, inventory management, and logistics.
- Address and distribute all incoming mail and other materials –
- Prepare financial, expenditure and payment authorization forms and administrative documents for authorization by Director (invoices, purchase orders, expense sheets)
- Ensure timely reporting, (staff reports, financial reports & grants reports)
- Maintain manual and electronic filing systems (Organization photo & video drive)
- Maintain Organization Family membership and collection of membership dues
- Support village level administrative efficiency
- Support & coordinate the development and production of educational materials, annual reports etc.
- Prepares & manages budget related to admin & communication
Asset Management
- Maintain up to date asset register; lease arrangements
- Coordinate disposal of retired asset per SOP
Event Planning & Management
- Provide logistical support & coordination for meetings, community/ village events, fundraising events, ceremonies etc.
Human Resources
- Assist hiring processes and coordination of orientation of new employees; including creation of personnel file
- Maintain up to date employee files
- Schedule & coordinate performance review reports for annual performance review
- Maintain accurate information for contract employees (renewal date???)
- Oversee hiring process of new employees: Posting job profile, CV ranking etc
- Maintain attendance sheets
- Leave management
- Volunteer coordination
- Internship and Volunteer coordination
Communication (Assist in administrative level)
- Maintain master communication files (PPT, community awareness.)
- Ensure all media and consent forms are up to date and filed appropriately
- Create / coordinate content for monthly/ quarterly and annual report
- Assist in the preparation of proposals for funding and grant applications.
- Create a workplan for timely communication with external stakeholders; Internally coordinates the flow of information;
- Assist in social media accounts
Qualifications & Experience
- Education: Bachelor's degree in Business Administration, Public Administration, Communications, Social work, or a related field. A Master’s degree is preferred.
- Experience: 3-5 years of experience in administration, communications, or office management.
- Language Proficiency: Strong verbal and written communication skills in both English & Hindi.
- Technical Skills:
- Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and office management software.
- Familiarity with budgeting, financial documentation, and HR coordination.
- Additional Skills:
- Strong organizational and multitasking abilities.
- Experience in event coordination and stakeholder communication.
- Ability to manage media and public relations, including the development of reports, proposals, and presentations.
- Experience in volunteer and intern coordination is a plus.
- Salary Range: (5.4 - 6 LPA)
Interested candidate please share your cv at:
Contact@pmspl.net.in
- Salary : As per company norms
- Exprience : 3.0 To 5.0 Year
- Job Description Link: Click Here
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Keyskills
Company Profile
Peopable Management Services Private Limited
- Peopable Management Services Private Limited is a Human Resource Management Company focused on the hiring of staff for the Social Sector in India.
